BidFlo

Simplicity & Control - Project
Management, Perfected

Let our AI generate detailed project specs in seconds. Connect with qualified vendors, automatically verify credentials, manage payments, and control your entire project from one intuitive dashboard

Start Your Project
Owners sign a
                contract at the table

Say goodbye to inefficiencies and hello to frictionless workflows

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Our Platform Features

AI Visual Assessment

Screenshot of the BidFlo owner interface showing the AI image analyzer tool

Get instant damage analysis and repair recommendations from photos or plans. After uploading your images, the AI Image Analyzer provides clear problem identification with executive summary, damage type and severity classification, accurate cost range estimates, required repairs, and recommended trades.

Screenshot of the BidFlo owner interface showing the AI image analyzer tool

Dashboard

Screenshot of the main dashboard for a BidFlo owner account

Access powerful dashboard that centralizes all critical project information. Owners get a tailored dashboard experience with the metrics and tools most relevant to their needs. Monitor all activities and metrics from a single interface, track notifications and recent activity in real-time, access detailed project and business information, and manage compliance documents and verification status. Manage vendor relationships, review bids, and oversee payments from one centralized location.

Screenshot of the main dashboard for a BidFlo owner account

Certificate of Insurance (COI) Verification

Screenshot of the Certificate of Insurance (COI) management view for vendor-owners

Verify insurance instantly with streamlined Certificate of Insurance approval. Automated COI collection and verification workflow with real-time document review and accept/reject functionality. Thoroughly vet vendors through a detailed, multi-step verification process. Track COIs and W9 forms with automated policy expiration tracking and reminders, deadline alerts, and a complete audit trail of all signatures.

Screenshot of the Certificate of Insurance (COI) management view for vendor-owners

Google Calendar Scheduling

BidFlo vendor calendar interface displaying a monthly schedule of bid deadlines and project site visits with color-coded event markers

Streamline project coordination and communication with Google Calendar integration. Receive immediate notifications when winning bids are selected, use digital signature capabilities to formally accept projects, and schedule all project-related meetings such as kickoff meetings, site inspections, and final walkthroughs. Get project milestone reminders and deadline tracking with two-way sync to your existing calendar workflow.

BidFlo vendor calendar interface displaying a monthly schedule of bid deadlines and project site visits with color-coded event markers

Payments & Invoicing

Screenshot of the invoice payment screen for a BidFlo owner

Receive payments for completed work directly through the platform. Automatically generate invoices as soon as work is completed and request upfront deposits and progress-based payments. Property owners can securely pay vendors for completed projects using a Stripe-powered payment portal, ensuring secure, transparent transactions with invoice management, project deposits, and progress-based payments.

Screenshot of the invoice payment screen for a BidFlo owner

Stripe

Screenshot of the Stripe payment integration screen for a BidFlo owner

All payments are processed through Stripe's secure infrastructure, ensuring the highest level of payment security and compliance with financial regulations. Pay contractors with confidence using the integrated payment portal for all project transactions.

Screenshot of the Stripe payment integration screen for a BidFlo owner

Learn More About BidFlo Products

Post Your Job
AI-Powered

Vendor Management & Credentialing

Outsource compliance management, eliminate the risk of hiring non-compliant workers, save time by reducing administrative burdens, and make smarter decisions with integrated workflows.

Post Your Job
AI-Powered

Vendor Procurement & eBidding

Streamline RFX workflows in minutes. Access pre-vetted vendors, secure competitive bids, and standardize communication with AI-assisted scopes.

Choose Your Subscription Plan

Select the plan that best fits your needs. All plans include access to our core features

Basic

Free Basic Use

$0 /Month

No credit card required

  • Manual Project creation (unlimited)
  • Manual Project creation with AI Description Generator (limited to 3 projects per month)
  • Automatic Project creation with AI Visual Assessment (limited to 3 projects per month)
  • Access to the Bid Lobby to receive proposals (unlimited)
  • Limited access to Vendor proposals (5 bids per project)
  • Limited access to Bid Comparison side by side analysis (5 bids per project)
  • Vendor compliance visibility
  • Project management dashboard
  • Calendar integration with Google Calendar
  • Email notifications updates
  • Basic document sharing capabilities
  • Unlimited access to the Payment portal

The Free tier targets small scale property owners managing occasional maintenance projects, individual homeowners with infrequent repair needs, and new users who want to evaluate the platform before committing to a paid subscription.

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Pro

Advanced features for growing businesses

$499 /Month

Best value for property professionals

  • 14 Manual project creation with AI Description Generator
  • 14 Automatic Project creation with AI Visual Assessment
  • Unlimited access to Vendor proposals
  • Unlimited access to Bid Comparison side-by-side analysis
  • Full vendor compliance & ratings visibilit
  • Full project management dashboard with project analytics
  • Unlimited Calendar integration with Google Calendar
  • Comprehensive notification system
  • Priority support with faster response times
  • Expanded document storage (1GB)
  • Preferred Vendor Network access
  • Access to BidFlo Concierge service (3% fee of project value)

The Pro tier is designed for active property managers who derive significant value from BidFlo’s efficiency and quality improvements. This includes small to medium property management companies, multi-family property owners, and businesses with regular maintenance needs.

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Enterprise

Custom Solutions for Large Businesses

$0 /Month

Contact us for pricing

  • Everything in Pro plan
  • Unlimited AI project creation
  • Unlimited document storage
  • Dedicated account manager
  • Multi user access with role based permissions
  • Advanced analytics and custom reporting
  • Priority support with guaranteed response times
  • Custom training and onboarding for team members

The Enterprise tier serves large-scale property management operations with complex needs and high transaction volumes. This includes property management companies with multiple properties or locations, real estate development firms, and facility management companies.

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*BIDFLO is currently only available exclusively in New York

Say goodbye to inefficiencies and
hello to frictionless workflows

BidFlo is the industry’s leading all-in-one solution combining expert support with AI-powered tools to streamline vendor management